FELIXSTOWE LAWN TENNIS CLUB
BATH ROAD, FELIXSTOWE, SUFFOLK, IP11 7JN
C.A.S.C. REGISTRATION NUMBER 00204
1. NAME. The Club shall be called the FELIXSTOWE LAWN TENNIS CLUB.
2. OBJECTS. The object of the Club is to provide facilities for and promote participation of the whole community in the sport of Tennis.
3. MANAGEMENT. The management of the Club shall be vested in a committee consisting of the Chairman, Vice-Chairman, Hon. Secretary, Hon. Treasurer (The Officers), Club Captains (ex Officio) and ten members to be elected at the Annual General Meeting which shall be held not later than March 31st in each year. Preference will be given to those persons whose nominations have been received by the Secretary at least 24 hours prior to the Annual General Meeting. Provided the number of nominations received does not exceed the maximum required those persons shall be elected en-bloc. If less than the required number of nominations have been received at this time nominations can be taken from the floor for the remaining vacancies and if these exceed the vacancies which exist the matter will be decided by vote.
No member shall be eligible for election at the Annual General Meeting as a member of the Committee in any year unless he or she is over the age of 18 years. Each member of the Management Committee must satisfy HMRC's fit and proper person test to be involved in the general control, management and administration of the Club and must declare that he is a fit and proper person prior to being elected.
4. POWERS OF COMMITTEE. The Committee shall have full powers to enact and amend bye-laws, elect sub-committees and to arrange and transact the business of the Club, seven, which shall include not less than two of the four Officers of the Club, to form a quorum of the said Committee. All bye-laws come into force on the date fixed by the Committee but must be placed before the next Annual General Meeting for confirmation.
Any vacancy occurring on the Committee during the year may be filled by the Committee. The Committee shall have power to co-opt additional members when necessary.
5. MEMBERSHIP. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Tennis as a particular sport. The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
No person may be admitted to membership or be admitted as candidates for membership or to any of the privileges of membership without an interval of at least two days between nomination or application for membership and their admission. No privileges of membership shall be granted prior to receipt of the entrance fee and the relevant subscription.
6. HON. LIFE MEMBERS. The Club shall have power, in General Meeting, to elect Honorary Life Members.
7. VICE PRESIDENTS. The Committee may invite persons interested in the Club to become Vice Presidents.
8. SUBSCRIPTIONS. Subscriptions for the year 1st March to 28th (or 29th) February shall be fixed by the Annual General Meeting. The membership of any member whose subscription is not paid by the 31st March will be deemed to have lapsed and an entrance fee will be required to rejoin.
Members of the same family, joining at the same time, pay only one entrance fee, at the higher rate applicable. No entrance fee is payable where a family has an existing member of the Club. The Club may offer a combined Family Membership subscription rate - to include a maximum of two senior members and all child, junior and student members resident at the same address.
All children aged 10 and under (Child members) must be accompanied by an adult at all times, except at organised junior coaching sessions and tournaments.
9. PAYMENT OF SUBSCRIPTIONS. Subscriptions shall become due on the day following the Annual General Meeting and should be paid to the Hon. Treasurer.
Evidence of membership will be issued to each member. The attendant is authorised to request members to show their cards and, failing their production, may refuse permission to use the Club courts.
10. VISITORS. Members may invite guests to play occasional games on the Club courts on payment of such fee as fixed by the Committee. Members introducing guests must enter their own name and the name of their guests in the Visitors book. No person may play as a guest on more than six occasions.
Members of recognised Clubs which comply with Section 62 of the Licensing Act 2003, as amended, (“associate members”) and their guests may purchase alcohol for consumption on the premises only. Other visitors to the Club, who are not members’ guests nor associate members or their guests, shall be permitted to use the Clubhouse and amenities of the Club other than for the purchase of alcohol.
11. RIGHT OF PLAY. After one set has been played members must vacate the Court if other players are waiting. No singles may be played while other players are waiting unless there are other Courts vacant.
No one will be allowed to play, under any circumstances, without wearing appropriate Lawn Tennis Shoes for the Court surface being played upon.
12. ACCOUNTS. The financial year of the Club shall run from 1st November to 31st October. Accounts shall be made up to 31st October, examined, and laid before the Annual General Meeting. Accountant/s may be appointed at the Annual General Meeting, or failing this by the Committee.
13. OBSERVANCE OF RULES. Members and visitors shall be bound to submit to the Rules and Bye-laws of the Club, and anyone breaking them shall be liable to forfeit his or her subscription and cease to be a member of the Club. Members and as far as reasonably practicable other persons using the facilities of the Club are required, as a condition of such use, to agree to be bound by and subject to the LTA Rules and LTA Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA can enforce any breach at its option and in its sole discretion.
14. VOTING RIGHTS. At a General Meeting the voting shall be confined to members over 18 years of age and Non Playing members. All members eligible to vote shall have equal voting rights.
15. ALTERATION OF RULES. No Rule of the Club shall be altered or repealed and no new Rule shall be made save by a majority of the Members present and voting at a General Meeting. Any member wishing to propose the alteration or repeal of any Rule or the addition of any new Rule must give notice of the proposal to the Hon. Secretary before the 1st February in any year. Notice of such proposals shall be sent to every member with the notice convening the meeting. No rule other than that referred to in the proposal may be altered or repealed but any amendment to the proposal may be accepted at such a General meeting.
16. EXTRA-ORDINARY GENERAL MEETING. Any Extraordinary General meeting shall be called by the Hon. Secretary on receiving a request for such a meeting signed by six full members of the Club. Seven days notice of the meeting shall be given to members and the business specified.
17. OPENING AND CLOSING OF THE BAR. (a) Intoxicating liquor shall be supplied on the Club premises to members, and on their order to guests, and to associate members, and on their order to guests, during such hours as are fixed by the Committee under the bye-laws of the Club in accordance with the terms of the Licensing Act 2003, as amended. The hours so fixed shall be posted up in the bar at all times. (b) No intoxicating liquors shall be supplied or sold to members under the age of 18 years. (c) The management of the Bar and the purchase and supply of intoxicants and the Bar supplies shall be entrusted to a sub-committee consisting of four members of the general Committee, to be elected annually by the general Committee, comprising only members elected at the previous Annual General Meeting.
18. COPIES OF RULES TO MEMBERS. A copy of these Rules shall be sent to every member of the Club. Any question as to the meaning and construction of these Rules shall be decided by the Committee.
19. CLUB FUNDS. All surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties. In the event of the dissolution of the Club any funds or other assets shall be applied for the purposes of the Lawn Tennis Association for use in related community sport.
20. TRUSTEES. (a) Any property purchased, or funds realised from the sale of assets, shall be vested in not less than two and not more than four Trustees as joint tenants. (b) The Trustees may deal with the property so vested in them by way of sale, mortgage, charge, lease or otherwise howsoever directed by the Club. Such direction shall be given by resolution of the members present at a duly convened General Meeting of the Club and when so passed in favour of a purchaser, mortgagee, chargee, lessee or grantee, shall be binding upon all members of the Club. A certificate purporting to be signed by the Secretary for the time being of the Club, shall, in favour of the said persons, be conclusive evidence that a direction complying in all respects with the above provisions of this Rule was duly given to the Trustees.
21. SUBSCRIPTIONS - CATEGORIES OF MEMBERS.
Senior Playing members.
Junior Playing members - those under 18 years of age on 1st January each year.
Child Playing members - those under 10 years of age on 1st January each year.
Restricted Junior Playing members - giving the rights of attendance on Saturday mornings and for other organised activities)
Student Playing Members - those in receipt of full-time education.
Country Playing Members - those residing more than 10 miles, by road, from the Club.
Non Playing Members - being past Senior Playing members.
Social members - being non playing members admitted after 1st March 1987.
22. COACHING. The Clubs’ facilities shall not be used for coaching for reward unless prior approval of the Committee has been obtained. Any person seeking such approval shall first request a meeting with the Executive Committee. After examination of the application the Executive Committee shall make recommendation to the General Committee as to whether or not such application should be granted and of the conditions to be applied if approval is granted.
23. INDEMNITY. Every member of the Management Committee, employee or agent of the Club shall be indemnified by the Club and the Management Committee shall pay all costs, losses and expenses which any such member of the Management Committee, employee or agent may incur or for which he may become liable by reason of any contract entered into or act or thing done by him in good faith as such member of the Management Committee, employee or agent in accordance with the instructions of the Management Committee or of a general meeting of the Club or otherwise in the discharge of his duties. The Management Committee may give to any member of the Management Committee, employee or agent of the Club who has incurred or may be about to incur any liability at the request of or for the benefit of the Club such security by way of indemnity as may seem expedient. The Trustees shall be similarly indemnified in the discharge of their duties.
amended to 7 June 2013